How to Edit and Protect PDF Documents

Working with a portable document format allows users to carry out many different operations. The set of possible features depends on the chosen PDF editor and, of course, needs of the target user. They may vary greatly, as one person may perform simple manipulations with text, while another one creates confidential documents operating officially in a corporate environment and within governmental authorities. Our website PDF Encryption have made a review of encryption and modification software for PDFs.

What can Users do With PDF Modification Software

The very basic goal of editing programs is making changes to the text. This option is ubiquitous for all users, regardless if you are a housewife or a president of an international company, and inherent to any relevant software. Then, you can add different objects, purpose, and comprehensiveness of which vary from program to program. The editing tools can be used anywhere, regardless of the field, you are working in.

Basically, actions which you can do to your PDF document include the following:

  1. Add and removing text.
  2. Change it’s font, size and select a style: bold, italics or underlined.
  3. Make emphasize on certain parts of text using coloring tool.
  4. Paint over text that has to be hidden.
  5. Create graphical objects of geometric figures and draw with the help of drawing tools and palettes.
  6. Place stickers on which you can write comments.
  7. Add fields that can be voluntarily filled out with personal information.
  8. Put an electronic signature while officially approving the document.
  9. Share the PDF via email not worrying about the formatting, which can “move” when sending, for example, a Word file.

To know more about editing features and what exactly is available, explore the solution of interest. There may be a lot of benefits as well as hidden pitfalls. Luckily, there is a wide range of software to fit any workflow.

How to Protect Your Document with PDF Encryption

Security is one of the most important issues when dealing with digital technologies. Nobody wants their data to be disclosed to the whole world, especially if it contains crucial and sensitive information. Some people do not trust modern technologies and try to maintain their document management on the physical paper. This may be not a big deal when signing a lease agreement because you still have to meet with your agent; or when preparing papers for a court, when your presence may be required; or filing your tax returns. Yet, if you are an employer, the situation gets more complicated. For example, forms W-2 and 1099 have to be sent to an employee first, and only then to the Internal Revenue Service. This takes two steps already, which may result in a time-consuming procedure, and time is money. Sooner or later, a paperless workflow will supersede physical papers due to their inconvenience. What we can do with this is to protect our information.

Set a Password

The simplest and the most available way is to create a password in order to restrict access to the document and prohibit its reading, copying, printing or distributing. Usually, this service is provided by various encryption software for PDF. You can create your own secret combination of characters and easily apply it to any document. Thus, documents kept on your computer or cloud storage will be accessible only by you and people who have the password.

Advanced Threat Protection

This type of PDF encryption is more sophisticated and provides protection from malware and hackers who may access and damage confidential data, as well as forge important documents. Advanced threat protection (ATP) can be supplied as separate software or as a built-in service. Some portable document format editors that render digital and electronic signature service use this encryption method in order to shield their users from undesired attacks as well as to provide absolutely legal workflow. Basically, the work of the ATP consists of three steps:

  1. Timely detection of a threat.
  2. Protection against malicious programs and invasion.
  3. Elimination of harmful consequences and taking measures in order to prevent further attacks.

What Else Modifications Can Be Done to PDF?

In PDF documents, you can manipulate not only text and graphical objects. It is possible to add and remove pages from the file, as well as rearrange their sequence and rotate to change the position of a certain page. These options are provided by default in some PDF modification software. Also, there are separate websites and platforms where you can upload documents and do the above-mentioned manipulations as well as convert them from PDF format to other document or image formats and vice versa.

Stay with us and learn more useful information on how to keep your documents secure and tips on how to easily manage them.