Document Formats Acceptable to IRS

Managing taxes is important for the successful conduct of the actions of any individual or legal entity. It is associated not only with the summing up of business activities for a certain period but also with the definition of the quality of enterprise relations with government agencies which control any economic activity in the state, especially related to profit and taxes. In this article, you will find out what file formats to use and which IRS uses to interact.

Which file format to choose?

Let’s examine the PDF, Text and Braille formats mentioned by the Internal Revenue Service, their intent and which type to determine to fill out the tax forms, e.g., w2 or 1099.

PDF is a universal option that allows you to save fonts, images and the layout of the original sample. The portable document format is considered the recognized global standard in the field of replication and exchange of secure electronic documents and forms.

And the main purpose Braille and Text files to appear on the Internal Revenue Service website are to help up people who are blind or have a visual impairment.

The TXT format is one of the most commonly found in the world, with world-class leading positions and it is able to work well with screen enlargers, but these files take up more space than the minimum necessary and are less secure.

BRF (Braille Ready Format) is an electronic text file that is interpreted into braille. Probably, you should have the special application to review, because not every device can open it automatically. But if your device displays and embosses the BRF you can download forms and instructions for your reference.

But these people still need help to fill in the tax return because only the PDF is acceptable to submit state taxes to the Internal Revenue Service.

What if You Use Something Different?

In a case, you used to work with WORD, EXCEL or another type, you can convert them to PDF with the help of specialized software or web-platforms such as Sejda, PDFfiller, Abby Transformer, etc.
Simply upload your sample or tax form and with the help of few clicks or even one convert it.

Take into consideration that not all the software deals with different files like WORD, EXCEL, PowerPoint, Images and convert them to Fillable PDF document and vise versa. Some online platforms only convert and others give you a wide opportunity to do further manipulations with your templates: eSign, send directly to IRS, send via USPS or fax, etc. Choose the best one for you!

Full List of Document Formats IRS Provides

Here we introduce you all the formats used by Internal Revenue Service, it means the ones they accept and those they provide the information to taxpayers:

  1. Portable Document Format (PDF)
    It allows you to share files with IRS without losing formatting.
  2. Text-Only (.txt) Files
    IRS uses it to present the information in an accessible manner to taxpayers who are visually impaired or blind.
  3. Braille (.brf) Files
    On IRS official website you can find instructions and forms in BRF for embossing purposes, but not for submitting.
  4. ePub (.epub)
    The ePub file is equally well-read on any device with virtually any screen size – on laptops, smartphones, and tablets.
  5. HyperText Markup Language (HTML)
    In general, any page of IRS website is an HTML-code which the browser transfers into a friendly view for the user.
  6. Standard Generalized Markup Language (SGML)
    SGML files consist of tags that describe the structure of the document and the content, it may contain various information such as text, audio, video, graphics, information from the database, etc.

Extensible Markup Language (XML)
XML is a markup language that resembles HTML, but it solves the task of storing and transporting data, focusing on what these the same data are when HTML solves the problem of displaying data.

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